How Did a Construction Company Scale Operations Without Losing Financial Visibility?

The Challenge: Disconnected Job Cost Data and Unreliable Financial Reporting

As a growing construction company executing $8–10 million in annual project volume, the client was successfully delivering multiple concurrent jobs while managing subcontractors, materials, and labor across projects.

The company had implemented RedTeam construction management software to support project execution and job cost tracking, while relying on QuickBooks as its primary accounting system.

However, while project operations were moving forward, the company’s financial reporting infrastructure was not fully aligned with its construction management data.

RedTeam had been implemented after several projects were already underway, and as a result, many completed and active jobs existed in RedTeam that were not fully reflected in QuickBooks.

Job Cost Statements in RedTeam showed one version of project performance, while QuickBooks told a different story at the company level.

Revenue recognition further complicated matters. The client required Percentage-of-Completion (POC) accounting, but earned revenue, billings, and work-in-progress were not consistently reconciled between systems.

Additionally, QuickBooks contained payroll, general and administrative expenses, overhead salaries, and credit card activity that were not part of RedTeam’s job cost data, creating confusion around true project and company profitability.

Key pain points included:

• Job Cost Statements in RedTeam are not reconciling to QuickBooks
• Project budgets are not consistently reflected in accounting
• Inaccurate or unreliable Budget vs. Actual reporting
• Inconsistent WIP and Percentage-of-Completion revenue recognition
• Limited visibility into true project-level profitability
• Increased risk ahead of a planned transition to a new construction management platform

 The Goal: One Version of the Truth Across Projects and Financials 

The company wasn’t just looking for a bookkeeper to post transactions. They needed a partner who could: 

• Reconcile RedTeam Job Cost Statementswith QuickBooks 
• Align Project Budgets, Actual Costs, and Revenue Recognition
• Implement reliable Percentage-of-Completion and WIP reporting
• Establish a repeatable monthly close and reconciliation process
• Preserve full company-level financial reporting in QuickBooks 
• Support a future construction software transition
• Deliver high-quality construction accounting at a lower cost 

The ultimate goal was to create a single version of the truth, where project managers, executives, and finance teams all relied on consistent, accurate data to manage margins and make informed decisions. 

The Solution: RedTeam-Aligned Construction Bookkeeping Framework 

EA delivered a tailored construction bookkeeping solution built around RedTeam’s best practices and industry-standard construction accounting controls. 

Job Cost Statement Reconciliation 

EA began by reviewing Job Cost Statements for every active and completed project in RedTeam. The team ensured that: 

• All actual job costsrecorded in RedTeam were reviewed and validated 
• Missing transactions were identified and properly booked into QuickBooks 
• Supporting documentation was obtained for audit-ready records 
• Payroll allocations, overhead, and indirect expenses recorded directly in QuickBooks were reviewed for accuracy 

This process ensured that job cost data in RedTeam matched cost-to-date figures in QuickBooks on a project-by-project basis. 

Project Budgets & Budget vs. Actual Controls 

EA ensured that Project Budgets from RedTeam were properly reflected in QuickBooks. This enabled management to: 

• Run Budget vs. Actual reports by job each month
• Identify cost overruns early 
• Compare performance across projects using consistent cost codes 

Budgets were treated as living control tools, aligned with RedTeam’s approach to proactive cost management. 

Percentage-of-Completion & WIP Accounting 

Revenue recognition was standardized using the Percentage-of-Completion method. 

EA:

• Reconciled billing and earned revenuefrom RedTeam 
• Calculated completion percentages based on job cost performance 
• Accrued revenue monthly in QuickBooks 
• Ensured alignment between earned revenue, billed revenue, and job costs

This resulted in accurate Work-in-Progress (WIP) schedules and reliable project profitability reporting. 

Onboarding & Execution: Monthly Close Without Disruption 

EA established a structured month-end close process, ensuring that: 

• RedTeam Job Cost Statements reconciled to QuickBooks every month 
• Project Budgets and Actual Costs stayed aligned 
• WIP and POC calculations were reviewed and posted consistently 
• Discrepancies were identified and resolved before reporting 

QuickBooks continued to serve as the system of record, capturing: 

• Payroll and overhead 
• Management and administrative expenses 
• Credit card activity 
• Balance Sheet and Cash Flow data 

In parallel, EA supported inventory and materials tracking using a third-party inventory system, ensuring that construction materials were accurately reflected on the balance sheet.

Results: Financial Clarity, Control, and Cost Efficiency

Within months, the client reported measurable improvements across financial operations:

• • Job Cost Statements in RedTeam are fully reconciled to QuickBooks
  • Reliable Budget vs. Actual reporting by project
  • Accurate WIP and Percentage-of-Completion revenue recognition
  • Clear visibility into project-level and company-level profitability
  • Stronger controls ahead of a construction software transition
  • Improved tax planning for state and federal filings

The most impactful result?

EA’s offshore construction accounting professionals helped the company reduce its accounting costs by approximately 60%, while maintaining high-quality reporting and controls.

A Scalable Accounting Foundation for Construction Growth

By aligning RedTeam construction management data with QuickBooks financial reporting, EA transformed the client’s bookkeeping function into a scalable, insight-driven construction accounting framework.

The company now operates with:

• • One version of the truth across projects and financials
  • Reliable job cost, budget, and WIP reporting
  • Faster, more confident month-end closes
  • Lower accounting costs without sacrificing quality

With accurate financial data and disciplined processes in place, the company is now positioned to scale project volume with confidence, supported by accounting systems built for construction growth.