FREQUENTLY ASKED QUESTIONS
Cash flow management services help businesses ensure they always have enough cash on hand to meet their financial obligations and support growth.
Many companies fail not because they aren’t profitable, but because they can’t manage their cash flow effectively. Cash flow management services address this risk by closely monitoring cash inflows and outflows, forecasting future cash positions, and proactively planning to prevent shortfalls.
These services focus on optimizing the use of cash resources by timing payments and collections, improving visibility into upcoming needs, and aligning cash availability with operational and strategic requirements.
The goal is to ensure the business can pay its bills on time, avoid liquidity crises, and make the best possible use of available cash to generate revenue and grow.
Cash flow projections show what is likely to happen, while cash flow management focuses on what actions to take to keep cash healthy based on those insights.
Projections show expected cash. Cash flow management includes ongoing monitoring, adjustments, and action based on those projections.
Our team has deep experience with QuickBooks Online and QuickBooks Desktop, as well as Xero, NetSuite, and Sage.
In addition, we regularly work with connected tools for payroll, AP/AR, inventory, and reporting, such as Bill.com, Gusto, ADP, Stripe, Square, A2X, and other industry-specific systems. If you’re using a different platform, we’re flexible and can quickly adapt or recommend the right tech stack based on your business needs.
We work extensively with QuickBooks Online and QuickBooks Desktop.
We also integrate data from EDI systems, distributor portals, POS reports, and manual order processing workflows. Our teams organize and categorize everything to ensure complete, audit-ready records.
Start by ensuring your financial records are complete, accurate, and up to date. This includes reconciling bank statements, tracking receivables and payables, and maintaining proper expense records.
A strong foundation of accurate numbers is essential before you can create forecasts that guide strategic decisions.
Many companies struggle with cash flow forecasting because their underlying financial data is incomplete, outdated, or inaccurate. When bookkeeping isn’t properly maintained, key numbers related to sales, expenses, payables, and receivables aren’t reliable. As a result, forecasts are based on assumptions rather than reality.
Reliable cash flow forecasting requires a solid foundation of accurate, up-to-date financial records. Without precise bookkeeping, even the best forecasting models produce misleading results, making it difficult for businesses to plan ahead and often leading to unexpected cash shortages.
At EA, one of the best practices we recommend is a monthly “cash check-in”, a 15-minute review of receivables, payables, and bank balances to keep forecasts grounded in reality.
Ideally, key financial data, like sales, receivables, payables, and expenses, should be updated at least weekly. Frequent updates ensure your cash flow forecasts remain accurate and responsive to real-time changes in your business.
With accurate bookkeeping, you know who owes you money and what bills are coming due. You can make confident decisions, whether that’s hiring, investing, or holding bacK. It’s the difference between reacting and planning.
If payroll causes stress, vendors are paid late, or opportunities are missed due to upfront costs, even during busy periods, it’s a strong signal. Cash flow management turns that stress into strategy.
We build multiple scenarios, best case, worst case, and most likely, so the business is prepared for fluctuations. The goal isn’t perfect prediction, but readiness.
Yes. We begin with a triage approach, identifying immediate risks, prioritizing payments, and stabilizing short-term cash flow then implement systems to prevent future issues.