Accounting
EA helped a restaurant chain in Chicago, US save thousands of dollars
A restaurant chain in Chicago needed help managing its accounting requirements. They were losing thousands of dollars due to inefficiencies in their third-party reconciliations. They turned to Expertise Accelerated for help in their accounting.
Our team’s expertise and precision in detail helped identify other inefficiencies in their system and streamline their accounting. We started as a senior accountant, however, in a short time due to our quality of service, they added another head count from us.
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Highlights
– The restaurant was able to save thousands of dollars due to accurate third-party reconciliation (Uber Eats and DoorDash).
-EA’s team detected an accumulated fraud. The fraud was small ($20s) but it accumulated to a big amount on an yearly basis.
-The team also caught a unit-of-measurement error that caused incorrect COGS reporting.
-Ensure accurate POS mapping of all imported items from the POS system to the appropriate accounts in the chart of accounts, enabling accurate classification and financial reporting.
Challenges
Vendor Management
Inventory items were not streamlined, affecting cost of goods sold (COGS) accuracy.
Third-Party Reconciliation Complexities
Difficulty reconciling food sales and payments from platforms like Uber Eats, DoorDash, and Amex Credit Cards.
Managing tip disbursements (Kickfin, Branch) and event/reservation platforms (Triple Seat, OpenTable) was labor-intensive.
Budgeting & Forecasting Gaps
No formal budgeting or cashflow forecasting process was in place.
Inventory Counting & Wastage Issues
Periodic inventory counts were inconsistent.
Units of measurement across vendor items were misaligned, leading to inaccurate COGS and unnoticed waste.
Labor Scheduling Inefficiencies
No system-driven approach for labor scheduling based on real-time utilization, guest count, or sales forecasts.
Solutions
- Ensured accurate synchronization of sales, labor, and guest count data with Restaurant365.
Automated Vendor & Inventory Management
Achieved 95% vendor integration via EDI, significantly reducing manual data entry.
Cleaned up and standardized vendor inventory items to improve COGS accuracy.
Streamlined Third-Party Reconciliation
Established structured reconciliation workflows for Uber Eats, DoorDash, Amex Credit Cards, and in-kind credit facilities.
Integrated Kickfin and Branch for seamless tip management.
Linked Triple Seat and OpenTable for centralized event and reservation tracking.
Financial Planning Enablement
Developed and implemented budgeting and cash flow forecasting models tailored to restaurant operations.
Enhanced Inventory Control
Trained restaurant managers to use mobile apps for periodic inventory counting.
Standardized units of measurement and identified waste patterns in food and beverage inventory.
Smarter Labor Scheduling
Introduced labor scheduling based on utilization metrics, guest traffic, and historical visit patterns to optimize staffing levels.
Results
Transforming Restaurant Accounting for Profitable Growth
Our client experienced a major shift in their restaurant accounting operations—marked by increased accuracy, efficiency, and insight. With streamlined third-party reconciliations, automated vendor and inventory workflows, and better control over labor and forecasting, the restaurant chain now operates with improved profitability and confidence.
Expertise Accelerated’s strategic implementation of Restaurant365 integration, standardized unit measurements, and centralized reconciliation workflows led to thousands of dollars in savings and more accurate COGS reporting. Managers now benefit from real-time inventory tracking, optimized labor scheduling, and reliable financial forecasting.
By removing inefficiencies and instilling data-driven processes, EA helped the client eliminate accounting blind spots, reduce waste, and regain control over operations. Today, the restaurant group is not only saving money but also scaling with greater clarity and control.
Struggling with restaurant accounting inefficiencies?
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