FREQUENTLY ASKED QUESTIONS
Accounts receivable services ensure that the company gets paid on time with the least possible risk. This will involve implementing a set of standard procedures such as the dunning process, and sending regular reminders.
In-house AR is managed by an internal team, which can work well for smaller volumes but may require hiring, training, and supervising staff as your business grows. It can be limited by internal bandwidth, experience, and exposure to best practices.
Outsourced AR services provide a team of trained professionals who handle collections, invoicing, cash application, dispute management, and reporting.
They bring standardized procedures, industry expertise, and multiple review layers, helping businesses accelerate collections, reduce errors, and improve cash flow, all while often saving significant costs compared to expanding an in-house team.
Our team works extensively with QuickBooks Online, QuickBooks Desktop and Xero.
We also integrate data from EDI systems, distributor portals, POS reports, and manual order processing workflows.
Yes, accounts receivable services are suitable for small businesses, especially as they grow.
When a business is just starting out, it’s common to create invoices in Excel and send them manually. But once revenue grows, often around the $1M annual sales mark, manual processes can slow things down and lead to missed follow-ups or cash delays.
AR services help growing businesses put standard procedures in place, accelerate collections, apply best practices, and maintain healthier cash flow without adding internal overhead.
AR services improve cash flow by helping clients invoice faster, follow up on payments more effectively, reduce disputes, and apply cash accurately, so they get paid sooner and improves cash flow.
Yes. Our CPAs personally oversee the onboarding, review, and stabilization of all new clients.
Once your accounting is running smoothly, a dedicated engagement manager will manage the day-to-day communication while our CPAs remain available for escalation, strategic questions, and periodic reviews.
Our onboarding process is designed to be simple, so you gain clear insight into your receivables and cash flow quickly.
After you book a free consultation call, we follow these steps:
Discovery & Document Request – We review your existing AR system, outstanding invoices, customer records, and supporting documents.
Catch-Up & Clean-Up – We organize, categorize, and correct any prior-period transactions, ensure all invoices are accurate, and address overdue items.
Stabilization – We implement standardized AR workflows, set up collections processes, and ensure proper cash application and reconciliation.
Monthly AR Cadence – Once everything is in order, we provide timely AR reporting, aging analysis, and collections updates on a consistent schedule.
You receive full visibility, regular updates, and a clear roadmap to improve cash flow and streamline accounts receivables management.
Companies in the food sector often struggle with:
- delayed or incomplete invoice entry,
- stranded deduction balances,
- delayed follow-ups and recoveries,
- delayed cash application,
- weak reporting,
- inaccurate customer statements,
- limited access to customer portals,
- outstanding issue tracking, and duplicate invoices.
We create backward- and forward-looking visibility reports, showing balances due within two weeks and beyond, issued weekly, to provide clear insights.
Most clients reduce their accounting costs by 60% or more while gaining access to deeper U.S. industry expertise than they could hire locally.
With EA, you get both affordable accounting and a stronger skill set.