Accounting Payable Services

• Streamlined invoice workflows – Faster processing with reduced errors
• AP automation – Reduces manual data entry and improves accuracy
• 3-way match accuracy – Ensures vendor bills are accurately reconciled
• Vendor communication – Keeps vendors informed and supports strong relationships
• Real-time reporting – Offers visibility into AP activity and month-end close
• Process improvement – Identifies bottlenecks and implements ongoing enhancements

Accounts payable outsourcing for small businesses is flexible. Small businesses can outsource accounts payable without handing over the entire function.

Some companies outsource just one senior accountant, or a senior accountant supported by an assistant, depending on volume and complexity.

In our model, your AP is handled by accountants trained and managed by CPAs, many with Big Four experience (e.g., Deloitte, EY), and is reviewed by U.S.-based leadership.

This structure gives you:

• Specialized U.S. industry expertise
• Big Four–caliber talent, scaled to your needs
• A heavily supervised setup with multiple review layers
• 60%+ cost savings compared to hiring in-house

Quality control is strict, with oversight built in at every level, whether you need targeted support or a broader AP setup.

We use many modern accounting platforms to fit our clients’ needs and make sure everything works smoothly with their current systems.

Our team is well-versed in QuickBooks Online and Desktop, Xero, NetSuite, and Sage. We also often use tools to support accounts payable, accounts receivable, inventory, and reporting.

If you use a different platform, we can easily adjust or suggest the best tools for your business.

1. Discovery/Document Request: We audit your current AP system, vendor list, invoices, and supporting documents.
2. Clean-Up and Organization – We balance and adjust open invoices, resolve discrepancies, and ensure that past payables are correct.
3. Stabilization of the Processes – We standardize the AP workflow, automate approvals where possible, and ensure your accounts are properly set up.
4. Ongoing AP Management – Once established, we pay vendors on time and correctly, and report monthly.

Yes. We manage AP for companies with distributed teams and international vendor networks. Our workflows are designed for scalability and global reach.

Yes. Once your accounting is organized and up to date, we provide a full set of monthly financial reports, including:

• Profit & Loss (P&L)

• Balance Sheet

• Cash Flow Statement

• Additional management reports as needed

All financials are prepared on a proper accrual basis, giving you accurate and reliable insights to make informed decisions.

Yes. Our US-based CPAs personally guide each new client through onboarding, review, and stabilization processes.

Once your accounting is established, a dedicated engagement manager will handle daily communication. Our CPAs remain available for escalations, strategic advice, and regular reviews.

• Achieve an average cost savings of 60 percent.
  Outsourcing accounts payable to EA lowers payroll, benefits, and training expenses compared to managing an in-house team.
• Gain access to CPA-managed, experienced professionals.
  Your accounts payable is managed by CPA-led teams with industry expertise.

• Benefit from support available during U.S. Eastern Time business hours.
• Enhance cash flow visibility and control.
  Accurate tracking of vendor bills, due dates, and payment terms helps prevent late payments, avoid cash issues, and reduce the risk of operational disruptions.
• Leverage industry-specific expertise.
  Partner with an outsourced AP provider experienced in CPG, manufacturing, and services, where invoice complexity, vendor volume, and timing matter.
• Improve accuracy and compliance.
  Multi-level reviews, standardized processes, best practices, and internal controls help reduce errors, duplicate payments, and fraud risk.
• Benefit from proactive workflow improvements.
  A strong AP partner goes beyond invoice processing by identifying bottlenecks, improving approval workflows, and modernizing your AP operation.
• Scale your operations without increasing overhead.
• Free up your team to focus on growth.

Most clients reduce their accounting costs by 60% or more while gaining access to deeper U.S. industry expertise than they could hire locally.

With EA, you get both affordable accounting and a stronger skill set.