FREQUENTLY ASKED QUESTIONS
- Streamlined invoice workflows – Faster processing with reduced errors
- AP automation – Reduces manual data entry and improves accuracy
- 3-way match accuracy – Ensures vendor bills are accurately reconciled
- Vendor communication – Keeps vendors informed and supports strong relationships
- Real-time reporting – Offers visibility into AP activity and month-end close
- Process improvement – Identifies bottlenecks and implements ongoing enhancements
Accounts payable outsourcing for small businesses is flexible. Small businesses can outsource accounts payable without handing over the entire function.
Some companies outsource just one senior accountant, or a senior accountant supported by an assistant, depending on volume and complexity.
In our model, your AP is handled by accountants trained and managed by CPAs, many with Big Four experience (e.g., Deloitte, EY), and is reviewed by U.S.-based leadership.
This structure gives you:
- Specialized U.S. industry expertise
- Big Four–caliber talent, scaled to your needs
- A heavily supervised setup with multiple review layers
- 60%+ cost savings compared to hiring in-house
Quality control is strict, with oversight built in at every level, whether you need targeted support or a broader AP setup.
We use many modern accounting platforms to fit our clients’ needs and make sure everything works smoothly with their current systems.
Our team is well-versed in QuickBooks Online and Desktop, Xero, NetSuite, and Sage. We also often use tools to support accounts payable, accounts receivable, inventory, and reporting.
If you use a different platform, we can easily adjust or suggest the best tools for your business.
Our accounts payable onboarding process is designed to be simple and seamless, giving you clear visibility into your payables and cash flow from the start.
After booking a free consultation with our team, we guide you through these steps:
1. Discovery & Document Request – We review your current AP system, vendor contracts, invoices, and supporting documents.
2. Clean-Up & Organization – We reconcile outstanding invoices, correct discrepancies, and ensure historical payables are accurate.
3. Process Stabilization – We implement standardized AP workflows, automate approvals where possible, and ensure your accounts are structured correctly.
4. Ongoing AP Management – Once set up, we provide timely, accurate vendor payments, reconciliation, and reporting on a consistent monthly schedule.
Throughout the process, you receive full visibility, regular updates, and a clear roadmap to manage payables efficiently and maintain strong vendor relationships.
Yes. We manage AP for companies with distributed teams and international vendor networks. Our workflows are designed for scalability and global reach.
Yes. Once your accounting is organized and up to date, we provide a full set of monthly financial reports, including:
Profit & Loss (P&L)
Balance Sheet
Cash Flow Statement
Additional management reports as needed
All financials are prepared on a proper accrual basis, giving you accurate and reliable insights to make informed decisions.
Yes. Our US-based CPAs personally oversee the onboarding, review, and stabilization of every new client.
Once your accounting is running smoothly, a dedicated engagement manager will handle day-to-day communication, while our CPAs remain available for escalations, strategic guidance, and periodic reviews.
For US small and mid-sized businesses, using an accounts payable service provider delivers both operational and strategic value.
Key benefits include:
- 60% average cost savings
Outsourcing AP to EA significantly reduces payroll, benefits, and training costs compared to maintaining an in-house team. - Access to CPA-managed, experienced talent
Your accounts payable is managed by CPA-led accounting teams with deep industry expertise.
EA’s professionals include accountants with Big Four experience, with work reviewed by U.S.-based leadership to ensure accountability, accuracy, and consistent quality.
- U.S Eastern Time Availability
- Stronger cash flow visibility and control
Clear tracking of vendor bills, due dates, and payment terms helps prevent late payments, avoid cash surprises, and reduce the risk of production or operational disruptions. - Industry-specific expertise
Work with an outsourced AP services company experienced in CPG, manufacturing, and services, where invoice complexity, vendor volume, and timing are critical. - Improved accuracy and compliance
Multi-level reviews, standardized processes, application of best practices, and internal controls reduce errors, duplicate payments, and fraud risk. - Proactive workflow improvement
A strong AP partner does more than process invoices; they identify bottlenecks, improve approval workflows, and help modernize your entire AP operation. - Scalability without added overhead
- More time for your team to focus on growth
Most clients reduce their accounting costs by 60% or more while gaining access to deeper U.S. industry expertise than they could hire locally.
With EA, you get both affordable accounting and a stronger skill set.